The publications module is a core component of the McMaster Experts Profile Manager. This module automatically searches through numerous publication databases (Web of Science, PubMed, Dimensions, and MLA, among others) to find academic works (journal articles, presentations, etc.) belonging to McMaster authors.
When a match is made with any unique identifiers attached to a researcher's profile (email address, ORCID ID, Scopus ID, Dimensions ID, etc.) the publication is automatically claimed and added to the researcher's "Mine" list in Elements.
When the match is based on a name (usually first initials and last name), the publication is placed into the "Pending" list to be reviewed by the researcher (or their assigned delegate) to be accepted (and moved to the "Mine" list) or rejected (and moved to the "Not Mine" list. Note that pending and rejected publications do not appear on a public McMaster Experts profile page--only items in the "Mine" list are considered to belong to the researcher.
Steps for accessing your publication module are shown below and publication module functionalities are documented on the other guides (see Claiming and Adding Publications, Manual Formatting, and Bulk Publication Importing).
Accessing Your Publications List
Claiming and adding your personal identifiers (such as ORCID, Scopus ID, Researcher ID, Dimensions ID, email addresses, etc.) is the easiest way to collect and keep your publications updated in the Experts Profile Manager. Once your personal identifiers are claimed, whenever a publication is found in a database with claimed identifiers, they will be automatically added to the Claimed list.
Setting Up Personal Identifiers
McMaster Experts searches publication databases to match researcher profiles with the academic works that belong to them. If the researcher has claimed their personal identifiers (Scopus ID, Web of Science ID, Dimensions ID, ORCID, etc.) in Experts, any works associated with the identifiers will be automatically claimed and added to the Claimed list. Works which match the researcher’s profile based on fields such as names and institution, but are not associated with a unique identifier, are placed in the Pending list to be manually claimed or rejected by the researcher (or their delegate, where applicable).
Manually claimed works will move to the “Claimed” list and appear on the researcher’s external McMaster Experts profile.
Claiming and Adding Scholarly Works
There are two situations in which a record for a scholarly work may need to be manually created:
Manually Creating a Record for a Scholarly Work
Log into the McMaster Experts Profile Manager (a guide on logging into the profile manager is available).
Navigate the menu as follows: Menu (top right left) > My Profile (under the “My Work” heading) > Publications
Click the blue “plus sign” button, then select the publication type from the menu in the window that will open:
First, the user will have the (non-mandatory) option to perform a deeper search for the work on online databases. Search by Title or DOI (Digital Object Identifier) is possible. If it is found, it can be “Claimed”, at which point it will be added to the “Claimed” list.
If the scholarly work is not found during the enhanced search (or the enhanced search is skipped), the publication record fields can be filled in manually. Enter as much information as possible and save your updates:
The Experts Profile Manager publication module performs regular, automated searches against a variety of publication databases (Web of Science, Scopus, PubMed, CrossRef, among others) to identify publications that may belong to users. If a potential publication is found with a direct match with a user's email address or ORCiD (if added to their profile) it is automatically claimed and placed in their "Claimed" list; otherwise, it is placed in the "Pending" queue for manual review.
In some cases, the user's Pending queue may be overpopulated with false positive publications (a typical example would be when individuals with common surnames are matched with publications which do not belong to them). In other cases, the module may fail to identify rightful publications (a typical example would be when articles are missed for individuals who have used a variety of publishing names over their career due to multiple publishing identities).
In such cases, the user's search terms may be modified to narrow or broaden the scope of searches and ensure that all publications are captured.
Faculty members may already have a curriculum vitae (CV) in an external system. In these cases, CVs can be uploaded to Experts in the Endnote or Bibtex formats. This guide will use Google Scholar as an example of a service that includes a CV. Below, we will:
Exporting Publications From Google Scholar
1. On your Google Scholar profile, select all your publications (see left arrow), then click the export button (see right arrow).
2. In the export options dropdown, select BibTeX then in the pop up, choose "export all my articles" and click on export.
3. On the following page, right click and select save as. When saving the file, type in ".bib" at the end of the file and save as type "all files."
3. On the following page, right click and select save as. When saving the file, type in ".bib" at the end of the file and save as format "all files."
Uploading Exported Citations into Experts
Exporting Publications From Experts
The McMaster Experts Profile Manager is fully integrated with MacSphere – McMaster University’s Institutional Repository (IR). See Getting Started with MacSphere for more information about MacSphere.
Claimed publications in the Experts Profile Manager can be used to streamline the deposit of open access full text into MacSphere. Depositing your publications via Experts Manager simplifies the workflow and reduces the time and effort as the bibliographic information is already in Experts Manager.
By depositing the full text in MacSphere, you fulfill the Tri-Agency Open Access Policy on Publications requirement that peer-reviewed journal publications resulting from Tri-Agency (NSERC, SSHRC or CIHR) grants be freely accessible online within 12 months of publication. Additional information about Open Access publishing and its benefits is available.
Depositing Publications to MacSphere